ARCHIVED - Telecom Commission Letter addressed to the Distribution List
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Ottawa, 4 December 2019
Our reference: 1011-NOC2019-0057
To: Distribution list
Re: Review of mobile wireless services, Telecom Notice of Consultation CRTC 2019-57 – Organization and conduct of the public hearing.
Dear Madam, Sir:
The Commission is scheduled to hold a public hearing in connection with the above-noted proceeding commencing on Tuesday, 18 February 2020 at the Conference Centre, Phase IV, Outaouais Room, 140 Promenade du Portage, in Gatineau, Quebec.
The purpose of this letter is to provide participants with information on the organization and conduct of the public hearing.
The public hearing will begin at 9:00 a.m. on Tuesday, 18 February 2020 and is expected to last no more than 9 days.
The order and estimated date of appearance of parties making an oral presentation at the hearing are set out in the attached document (Agenda). The Commission will not amend the order of appearance, barring exceptional circumstances.
Please note that the order of appearance of the public hearing will also be available on the Commission’s website at the following link: http://www.crtc.gc.ca/Telecom/eng/HEARINGS/2020/ag18_02.htm and will be updated, if necessary, prior to the hearing.
The hearing room is open to the public.
Your allotted presentation time is indicated in the email accompanying this letter.
Participants may use the time allotted to them in order to discuss any aspect of their submissions or respond to any aspect of the written submissions made by other parties to this proceeding.
Presentations may be followed by questioning from the Commission panel members and legal counsel where appropriate.
Participants may make use of audio-visual aids in their presentations (the duration of which must be included in participants’ allocated presentation time). Participants who wish to use an audio-visual aid are to contact Jade Roy, Hearing Secretary, by e-mail at firstname.lastname@example.org (Telephone: 819-953-7927) by no later than Noon on 16 December 2019, since those participants will be required to make arrangements to rent technical equipment as required. To facilitate the interpretation of these audio-visual presentations, the Commission requests that participants provide, prior to their presentations, a transcript (3 copies) for the interpreters at the hearing. Please note that this transcript will not be added to the public record as it is solely for the use of the interpreters.
Responsibility of the participants
Participants are required to have all relevant documentation accessible to them at the hearing and to be accompanied by individuals, including any relevant experts, who can fully address their arguments and answer questions. Failure to do so could result in the Commission making an adverse inference.
Participants are reminded that, in accordance with the Canadian Radio-television and Telecommunications Rules of Practice and Procedure, only evidence in support of statements already on the record is admissible at the public hearing. Should a participant wish to bring forward new evidence, including proposed exhibits or attachments to the oral presentation, the party must notify the Hearing Secretary of its intention in advance of the oral presentation and must request permission to do so from the Commission panel members at the beginning of their oral presentation.
For ease of translation and transcription, and to assist the Commission panel members and Commission staff, you are requested to bring 40 copies of:
- your oral presentation as well as any tables, etc., which you intend to use;
- the seating plan of your presentation panel (view from Commission panel members); and
- any documentation that may be requested to be filed as an undertaking during the hearing.
Participants are requested to provide an electronic version of their remarks to the Hearing Secretary (email@example.com) and the stenographer prior to their oral presentation.
Participants are responsible for monitoring the progress of the hearing so that they are aware of any Commission directives and are ready to make their presentation on the day scheduled or, if necessary, the day before or after their scheduled date of appearance, depending on the progress of the hearing. As explained below, this does not apply to participants receiving accessibility measures. Please be advised that an audio link will be available throughout the hearing on the Commission’s website at www.crtc.gc.ca.
Persons requiring communications support during their presentation at the hearing, such as assistive listening devices and sign language interpretation, or any other accessibility related measure relating to that person’s presentation at the hearing are requested to confirm with Jade Roy, Hearing Secretary, by e-mail at firstname.lastname@example.org (Telephone: 819-953-7927) by no later than Noon on 16 December 2019 so that the necessary arrangements can be made.
Participants receiving accessibility measures are not responsible for monitoring the progress of the hearing. The Hearing Secretary will inform such participants of the approximate time of their presentation and will ensure that their place on the Agenda does not change. The Hearing Secretary will also assist the participants as required and will make sure that the approved accessibility measures are in place to ensure their meaningful participation during their oral presentations.
The Commission has made arrangements with International Reporting Inc. to provide stenography services for the hearing. Please note that the transcript of each day will be posted on the Commission’s website the following business day.
Notification of attendance and further inquiries
In order to assist the Commission, participants must file the following via e-mail at email@example.com, by Noon on 16 December 2019:
- Confirmation that you still wish to appear at the hearing, and, if so, whether in person in Gatineau or by SKYPE (video or audio);
- Your full name, mobile telephone number and email address (or your representative’s information) to be used to contact you immediately preceding and during the hearing, if necessary, to obtain information or to inform you of matters relating to the hearing;
- The names and titles of representatives (if any) who will appear with you at the hearing. The Commission expects that representatives will only appear on behalf of one organization or on one panel. In the interest of an efficient oral hearing, the Commission will take appropriate steps to ensure this limitation is respected, unless other arrangements are made through the Hearing Secretary prior to the hearing. Upon arrival at the hearing, please confirm the names of any representatives with the Hearing Secretary; and
- The language in which you intend to make your presentation
Please note that this information will not be posted on the Commission’s website.
Should a participant be unable to respond to a question by the Commission panel or legal counsel at the hearing, the participant may be asked to undertake to file the information requested at a later date.
Participants’ undertakings must be filed by 5 March 2020 unless otherwise determined by the Commission panel. Undertakings will not be confirmed on the record at the end of the presentation. Any party who wishes to confirm the content of its undertakings may speak with Commission legal counsel.
Post-public hearing written submissions
As set out in the Notice of Consultation, parties may file final submissions in reply to submissions made by other parties on any matter within the scope of this proceeding by 23 March 2020. Final submissions, including an executive summary, are not to exceed 25 pages.
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